Sample Subrecipient Monitoring Policy and Procedures

overview

• This subrecipient monitoring policy and procedures document was developed by Rulo Strategies as a template for grantees to adapt and use with their grant subrecipients. It outlines required monitoring processes and incorporates the sub-recipient oversight requirements established by the Office of Justice Programs.

• This document is intended for grant administrators, fiscal staff, program managers, and compliance officers within organizations that manage federal or state grants with subrecipients, particularly those funded through the Office of Justice Programs.

• Grantees can use this template to establish clear, consistent subrecipient monitoring practices that align with Office of Justice Programs requirements. By adapting the policy and procedures to their local context, grantees can define roles, timelines, documentation standards, and review processes to support effective oversight, reduce compliance risk, and ensure that subrecipients meet programmatic and fiscal expectations throughout the grant period.