Grant Management Resources
This page provides quick access to tools, training, and guidance for managing Department of Justice (DOJ) grant awards. The Justice Grants System (JustGrants) is the grants management system used by the Office of Community Oriented Policing Services (COPS Office), the Office of Justice Programs (OJP) and the Office on Violence Against Women (OVW). Select a topic area below to find the support and materials you need related to the JustGrants system and related resources.
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Understand grant-related responsibilities and manage access in JustGrants.
Access some helpful materials for new award recipients.
Explore the types of grant modifications that can be requested through JustGrants.
Review financial and programmatic reporting requirements.
Understanding Roles and User Access
In the Department of Justice (DOJ) JustGrants system, specific user roles define who can perform key functions in managing a federal award. Each role carries unique responsibilities to ensure proper oversight, compliance, and accountability throughout the grant lifecycle. Together, these roles ensure effective collaboration between grantees and DOJ staff, supporting transparency, accountability, and successful grant implementation.
JustGrants Support
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Manages the organization’s JustGrants account, assigns user roles, and oversees access to all awards. The following training and reference materials will help Entity Administrators manage their entity information, users, and documents.
JustGrants Training: Entity Management
JustGrants Entity Administrator’s Checklist
JustGrants Notifications – This provides a list of processes in JustGrants and which and when the roles will be notified. Determining what roles get what notifications may help you assign these roles internally.
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The official signatory authorized to accept and submit the award on behalf of the organization.
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Serves as the main point of contact for day-to-day grant management, submits programmatic reports, and manages Grant Award Modifications (GAMs).
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Acts as a backup to the GAA and can perform the same functions when needed.
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Oversees the financial aspects of the award, including budgeting, financial reporting (FFRs), and drawdowns through the Payment Management System (PMS).
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Assigned by the Department of Justice to review and approve grantee submissions, monitor compliance, and provide technical assistance.
Primary Roles in JustGrants
Getting Started as a New Award Recipient
Before diving into system training, it's essential to familiarize yourself with the DOJ Financial Guide—the primary resource for understanding the financial and administrative requirements that govern all DOJ grants.
The DOJ Grants Financial Guide is the main reference for DOJ grant-making award recipients to ensure proper financial and administrative management of grant funds. It compiles key laws, regulations, and requirements, and should be the starting point for all recipients and subrecipients of DOJ grants and cooperative agreements in supporting the effective day-to-day management of awards.
To get started managing your DOJ grant award, begin by reviewing the Award Management Training Hub, which provides centralized access to essential tools and guidance for navigating the JustGrants system. This page walks users through how to locate award documents, monitor funding balances, manage reporting tasks, and meet compliance requirements throughout the grant lifecycle.
The training videos below are located on the Award Management Training page and provide step-by-step guidance for navigating JustGrants and fulfilling award responsibilities.
This video provides a concise overview of the key responsibilities for new grantees, including how to access, manage, and report on your award in JustGrants. It walks users through the Award Dashboard, showing how to locate award details, review application materials, monitor funding balances, and track performance reporting. The video also introduces tools for viewing award conditions, initiating modifications, and understanding where to complete closeout procedures—all essential for maintaining compliance throughout the grant lifecycle.
This video walks users through how to access and review award conditions in JustGrants, and how to submit required documentation to meet compliance obligations. Users begin by logging into JustGrants, navigating to the Award Dashboard, selecting the relevant award, and opening the Award Details section to view key documents. The video also emphasizes the importance of assigning appropriate roles, such as Grant Award Administrator, Authorized Representative, and Financial Manager, to ensure smooth award management and document submission.
Making Changes to Your Award
You request official updates or changes to key details of an existing award in JustGrants through a Grant Award Modification (GAM). GAMs ensure that any modification to a DOJ award—such as extending timelines, revising budgets, or updating project details—is formally documented, reviewed, and approved by DOJ to maintain compliance and accurate recordkeeping. The process for creating a GAM is consistent across all types; however, each GAM type includes specific fields and subcategories based on the nature of the modification.
There are three main types of GAMs in JustGrants:
Project Period Extension GAM
Used to extend the project’s period of performance or, in rare cases, adjust the project start date.
To request an extension of your project period, submit a Project Period Extension GAM in JustGrants no later than 30 days before the end of your current period of performance.
Programmatic GAM
Used to update the project’s scope, change the project title or description, or request approval for programmatic costs or activities. There are two types of Programmatic GAMs: Programmatic Costs and Scope Change. A Programmatic Cost GAM is used to update changes in the project’s scope or to gain prior approval for changes with programmatic costs and activities. A Scope Change GAM provides the opportunity to alter programmatic activities, change the purpose of the project, change the project site, and/or make changes in personnel including contracts and sub-awards.
Financial GAM
Used to make changes to an award’s budget details or to gain approval for a budget that received conditional clearance at the time of award. There are two types of Financial GAMs: Budget Modification GAM which is used to adjust or reallocate funds within the approved budget and Sole Source GAM which is used to request approval for noncompetitive procurement of goods or services.
Grant Reporting Requirements
All DOJ grant recipients are required to complete Federal Financial Reports and Grant Performance Reports.
Federal Financial Reports
quarterly
Federal Financial Reports (FFRs) are used to document how grant funds are being spent and to ensure compliance with federal financial management requirements. These reports provide transparency and accountability in how funds are managed. Reports are completed by the Financial Managers and are due quarterly, 30 days after the end of each calendar quarter.
This training video provides guidance for financial managers on reporting deadlines, submitting FFRs, and editing and resubmitting FFRs.
This guide provides the steps required to submit, edit and resubmit, and print Federal Financial Reports (FFRs) in JustGrants.
In Section III: Postaward Requirements, this guide provides crucial information about FFRs.
Performance Reports
quarterly or semi-annually
Performance reporting tracks grantee activities, outputs, and outcomes during the grant period. It demonstrates progress toward program goals and accountability for federal investment. Performance reporting is completed through JustGrants or the Performance Measurement Tool (PMT) and typically required quarterly or semi-annually depending on the grant program.
The PMT Helpdesk can be reached at pmt@ojp.usdoj.gov.
This document lists the questions grantees report on through the PMT.
Once logged in, you can view reporting periods, enter performance data, and submit reports required for your DOJ-funded program.
This video guides BJA grantees through performance reporting requirements, system overviews, and common questions.