Data Tracking Sheets for Jail-Based Reentry Program | Transylvania County, NC
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DESCRIPTION OF RESOURCE
This data tracking sheet is designed to support care coordinators working in jail settings by systematically capturing participant information, service referrals, and engagement activities. It enables real-time monitoring of client progress, coordination of care across providers, and documentation of outcomes to support case management, reporting, and program evaluation.
WHO MIGHT USE IT
Jail-based care coordinators, reentry specialists, behavioral health staff, case managers, and program administrators overseeing inmate populations.
HOW TO USE IT
Care coordinators can use this tool to document participant needs, track referrals and service engagement, and monitor progress from intake through release and reentry. Program staff and administrators can also use the data to inform case planning, identify service gaps, and support reporting and evaluation requirements.
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DESCRIPTION OF RESOURCE
This peer support tracking Excel file is designed to document and monitor peer recovery support services provided to individuals in a jail setting. It captures participant engagement, types of support delivered, referrals, and follow-up activities to ensure continuity of care and support effective reentry planning.
WHO MIGHT USE IT
Peer recovery support specialists, jail-based program staff, behavioral health providers, reentry coordinators, and program administrators.
HOW TO USE IT
Peer support staff use the tracker to record interactions with participants, document recovery goals and progress, and track referrals to treatment and community services. Program managers can use the data to monitor service delivery, identify trends, and support reporting, quality improvement, and program evaluation efforts.
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DESCRIPTION OF RESOURCE
This treatment tracking Excel file is designed to document and monitor behavioral health and substance use treatment services provided to individuals in a jail setting. It captures screening results, treatment participation, medication status, referrals, and continuity of care planning to support clinical coordination and successful reentry.
WHO MIGHT USE IT
Behavioral health clinicians, substance use treatment providers, jail medical staff, care coordinators, and program administrators.
HOW TO USE IT
Staff use the tracker to record assessments, track treatment enrollment and attendance, document medications (including MOUD), and monitor progress over time. The data can also be used to coordinate care across providers, ensure continuity at release, and support reporting, compliance, and program evaluation.
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DESCRIPTION OF RESOURCE
A comprehensive program report summarizing the implementation and outcomes of a jail-based reentry initiative funded through COSSUP. The report includes participant demographics, services delivered (case management, behavioral health, treatment linkage), identified needs, and key outcomes such as reductions in rule violations and arrests, cost savings, and behavioral health trends among participants.
WHO MIGHT USE IT
County jails, reentry program administrators, grant managers, policymakers, and behavioral health partners.
HOW TO USE IT
Agencies can use this report as a model for documenting program outcomes, demonstrating impact to stakeholders, and supporting sustainability efforts. It can also inform program design by highlighting common participant needs and effective service components.